PART 1 : REQUIREMENTS

Present the following documents

Public Health Hygiene License

Medical Certificates For Staff

County Business License

Sector specific code of Practice

Labelling KS EAS 38

Copies of the standards are available at the KEBS Standard Information Center (KEBS Library)

PART 2 : APPLICATION

The application, submission of the documents, and payments are best done online for convenience.

Go to www.kims.kebs.org

Sign up since it is the first time.

i. Certificate of Incorporation Number or Business Registration Number

ii. ID No. of director

Log in

i. Username – create an email address

ii. Pasword – create pin

Enter Details

i. Incorporation No.

ii. ID No. of the Director – a person who registered the business

iii. KRA Pin

iv. Contact person information

v. Add turnover (select large firm – over 500,000 ksh

vi. Add an alternative phone number.

Validate details

Make application

i. Standardization mark

ii. Fill STA 1 & STA 10 Online

Upload other documents

i. KRA Pin

ii. Certificate of Registration

iii. Business analysis Report

iv. Sketch map of your location

v. Draft label

vi. Any agreements (eg Lease

Submit application

Make payments

i. Generate invoice

Here you will submit 3 different payments depending on the sector you need to venture into; refill or bottled or both. The first payment is Inspection Fee followed by the Product Fee. Payments details are available on-site and a prompt option for making the payments. Ensure you have enough money in your Mpesa before starting this whole process. After payments are made, your status changes to PAID meaning the application is complete.

PART 3 : ASSESMENT PROCESS

KEBS quality assurance officers will pay a visit to your production facility to :

i.Carry out industrial inspection

ii. Draw samples for analysis

iii. Discuss and agree on the scheme of supervision and control

PART 4 : EVALUATION

KEBS quality assurance officers will pay a visit to your production facility to :

Samples are analyzed at KEBS laboratories or other accredited/Designated laboratories to check compliance With Kenya standards or approved specifications. If samples comply and the inspection officer’s report indicates compliance with codes of practice a recommendation is made for issuance of a permit to use standardization mark to the Permit Standardization Committee (PSC) for standardization Mark.

If PSC confirms that all requirements have been met, a permit is issued, Which you download online and print. If samples fail to comply in the first instance and corrective action is reviewed for appropriateness retesting of parameters not complied with is done free of charge and if the product complies permit to use the standardization mark is issued If samples fail to comply in the second instance and subsequent tests, testing will be carried out at the manufacturer’s expense.

If nonconformities are identified at the point of Inspection, the Manufacturer is responsible for undertaking corrective action and informing KEBS to confirm the actions taken.